How to organize your passwords
There is no one right way to organize your passwords. Some people prefer writing them down, while others prefer to keep them in an online password manager application. The most important thing that you need to do is simply have a method or system in which you can track and manage your passwords. Here are some do’s and don’ts to consider:
Do activate any platform security measures, if offered. Thankfully, many popular sites are offering 2-Factor Authentication. So when you enter a password, it will send you a second code via text or email to ensure you are the right person. The more layers of protection available, the harder it is for the bad guys.
Don’t overcomplicate your password system. Complexity, albeit important, can make it more difficult for you to track or remember what password you are using. It’s ok to keep your passwords simple. Sentences are becoming a popular method for password selection, ie., someone might use SeeJaneRun4miles.
Do have a system or method to capture and manage your passwords. Tracking things like user name, email address, security question answers for each password can save you time. If it’s a password-protected spreadsheet or password manager, just make sure it’s clearly marked.
Don’t save passwords in your browser. It’s not the safest way to store passwords because you are putting your network security at risk. Browsing platforms are increasing their security regularly and if you must save a password in your browser, be sure your device is password protected.
Do update your passwords if there has been a breach or phishing exposure. Assuming you are using a strong unique password, you likely don’t need to change your password. The goal is to make it difficult for hackers. If you’re worried you’ve been hacked, it’s important to take action immediately.
I’m a fan of using a password manager. The one I use is called LastPass, which is accessible on both my computer as well as my mobile devices. It’s important to find one that meets your needs. The experts at PC Magazine have put a list together of some of the best password managers, but this is what I like about LastPass:
I can share passwords with other users, without exposing the password through a one-way share.
It generates uniquely strong passwords seamlessly with prompts to save and store your password.
I only need to remember one master password instead of hundreds of user passwords.
If something happens to me, my family would only need to access my password manager to access my accounts.
They use the most advanced security measures that scramble and encrypt your data so that in the event of a breach, they would not be able to decipher your data.
To stay connected in this COVID world, we have to use technology, which will result in more passwords. Find the system that will work best for you. Want to talk more about how to use a password manager?
